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The Versatility Factor: Possibilities in Our Unique Venue

lobby and main foyer of deeley exhibition event venue conference facility and motorcycle museum
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Nestled on the Vancouver-Burnaby border just off Highway 1, our one-of-a-kind venue had a remarkable evolution. What was once a warehouse is now a distinctive event space that seamlessly blends vintage charm with modern amenities.

Allow us to take you on a journey through our unique event venue in Vancouver and take a glimpse into the rich and diverse history of motorcycles.

A Glimpse Inside our space

The Motorcycle Museum

the image shows our Vintage Motorcycle Exhibition

As you step into our venue, you’ll be greeted by a curated vintage motorcycle museum that pays homage to the rich history of motorcycling. The carefully selected collection showcases the evolution of these iconic machines, providing a unique backdrop for your event.

The Conference Room

The image shows a meeting layout of the conference room

Comfort and functionality are our focus. Our conference room boasts a modern interior design and top-notch AV amenities. The space overlooks a beautifully groomed courtyard, offering a tranquil setting for gatherings, because every successful meeting provides a time to rest and recharge and your attendees deserve an environment to match!

The flexible space hosts a variety of meetings, from trade shows and job fairs to presentations, training seminars and evening cocktail parties.

The Multi-Functional Foyer

For larger gatherings or evening events, our open foyer and the motorcycle exhibition seamlessly integrates with the conference room. This provides a versatile space that adapts to your specific needs.

The image shows the foyer with a modern design and a registration table in the entrance of the conference room

Amenities That Elevate Your Experience

Free Parking: Convenience begins right at our doorstep with complimentary parking in our front lot and on surrounding streets.

Natural Sunlight: Bask in the glow of natural light streaming through our carefully designed spaces, creating a warm and inviting atmosphere.

The image shows the green courtyard and the natural sunlight

AV System: Our state-of-the-art audiovisual equipment ensures your message is heard loud and clear.

The image shows one of the layouts available in our conference room. This one is a classroom style

Private Wi-Fi: Stay connected with confidence, knowing you have your own secure network for uninterrupted productivity.

Accessibility for All: We believe that every guest should feel welcome and comfortable. Our venue is fully accessible, with wheelchair-friendly routes and a lift for ease of movement.

Tailored Spaces for Your Event: With adjustable square footage ranging from 1,350 to 1,800 square feet, you can customize our conference room to suit your event’s unique requirements.

Our dedicated event experts are on hand to guide you towards the perfect setup, ensuring a seamless experience for you and your guests.

Services and Costs Made Simple: We understand that each event is unique. That’s is why we offer flexible rental options based on 4 and 8-hour windows. Whether you’re looking for a partial space rental or a full venue buyout, we have options to suit every need.

Beyond Venue Rental: For full venue buyout events, we allow outside catering. Should you require services or equipment beyond our offerings, we’re happy to connect you with our trusted network of preferred suppliers.

Platters with a diverse range of foods and appetizers

To schedule a visit to our unique Vancouver event venue or inquire about booking, please don’t hesitate to reach out.

We can’t wait to welcome you to our unique venue.

Want to check out more information about our venue? Follow us on Instagram!

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Hosting a TEDx Event

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What is a TEDx event?

TEDx events are locally organized gatherings featuring live TED-like talks and videos. Sometimes these are previously recorded at TED conferences, and sometimes they’re new, original content. The purpose of these events is to foster the TED experience within the local community, and the content and design of each TEDx event is unique. They are developed, organized, and hosted locally by visionaries within the community.

The format, diversity of topics, and community-based (bias-free) content is idea-focused, thought-provoking, and direct. TEDx events are organized by volunteers and lack any commercial, religious, or political agenda. TEDx events are also non-profit events.

These aren’t events with a single topic, industry, or special-interest agendas. Ideas which spark conversation, connectivity, and community are the word of the day.

Organizer Responsibilities

The Organizer’s goal should be to drive the sharing of big ideas, rich storytelling, and the interaction of multiple disciplines. Engineers should be talking to artists, coders should be swapping tales with doctors, and motivational speakers should be busy being motivated by other people’s stories. These are the qualities that make a great TED event – you’re expected to capture the spirit of TED.

This means unearthing local voices. Who are the undiscovered voices and unknown talents of your community who have the power to influence change and the insight to see it when it’s happening? If you choose to include individual speakers, choose extraordinary people with fresh eyes and strong voices.

Produce great content to enthrall, entertain, and educate. People should leave the TEDx event feeling like they learned, shared, and experienced a lot in one place, while having their eyes opened to new opportunities.

Most of all TEDx events are licensed TED events, and you have to apply for a license and be granted one before hosting a TEDx branded event.

TEDx Rules

There’s a super straight-forward list of rules setup for TEDx events. These rules are meant to create a framework to preserve the spirit of the TED event, and to make it easier to organize and structure TEDx events in your community.

Some of the rules are very straight forward, and actually aid in the selection of a venue, for instance:

    • Up to 100 individuals may attend your event. Only individuals who have attended an official TED conference in person may organize an event with more than 100 attendees.
    • Tickets for TEDx events must always be less than $100 USD and should go towards event and operating costs. Based on approval from TED, you can charge an attendance fee for a TEDx event featuring live speakers.

Some of the rules are there to protect the TED brand, and relate to programming:

    • A minimum of two official, pre-recorded TED Talks must be shown at events which are less than half a day in length. For longer events, 25% of the total number of talks must be official, pre-recorded TED Talks from the talks library.
    • TED and TEDx events are stand-alone events, and may not be co-branded with other events or identities (organization, non-profit, corporation, etc).

Before you plan on organizing a TEDx event, familiarize yourself with all the rules and read the TEDx Organizer Guide.

Event Types

There’s a broad array of different event types available to host.

There are the standard event, inspired by the TED conference. There are also University and youth events, for events which are hosted at a college or university and organized by current university admins and staff, or catered towards schools and youth communities.

There are Salon events – small weekly or monthly events – which help to keep a community engaged between regularly scheduled larger events. (In order to organize a Salon event, applicants must already have an existing standard license.)

There are also TEDxLive and TEDxWomen events, aimed at topics of women and gender, or working with a simulcast of the annual TED Conference. These two categories specifically tend to become global events.

TED in Vancouver

Even if you’re not interested in becoming an organizer, you can still get engaged in helping be a part of the action. TEDx events are volunteer organized, planned, and driven events. Without the help of valued volunteers these events can’t happen. Get involved!

Local TEDx Events in Vancouver include TEDx Stanley Park.

Deeley Exhibition and Conference Facilities is an ideal and unique venue for a TEDx Event. Our main meeting room can comfortably accommodate 100 seated guests, we have built-in professional A/V and projection, and we are centrally located and accessible by car or transit. IF you’d like information about hosting a TEDx event with us, give us a call.

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10 Things to Keep In Mind While Planning Your Corporate Event

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Organizing a seminar, conference, brand promotion, or the launch of a product is not a cake walk. In such a situation, paying attention to the minute details is very important to make an impact on the customer or other corporate houses. This article aims to acquaint you with the know-how of planning a corporate event.

The devil resides in details they say, and it is this devil you need to cater to when planning a corporate event. Such an event, unlike an informal event, needs a lot of prior planning and proper execution to avoid losing out on customers. This means, one has to begin ahead of time and get everything in order before the D-day approaches. Well, that is a whole lot of work at hand for the one planning the event to make it a success.

The success of a seminar, conference, or even a customer appreciation day depends on the details. As a planner, the responsibility of making it a memorable event depends wholly on you and your proper execution. These are the following points you need to bear in mind.

1. DECIDE ON THE THEME

The most important point to be taken into consideration when planning an event is to decide on the theme. This just means that you need to first conceptualize your idea. You also need to bear in mind the targeted audience for the particular event. Based on these two main aspects, i.e., the audience and the theme, you need to plan and accordingly execute the corporate event.

2. CROSS-CHECK THE CALENDAR

To make an event successful, ensure you cross-check the calendar to rule out any clashes with other events. For a better turnout for your event, assure that your guests are not preoccupied with another event. Collaborate the event in such a way that it does not hamper your guests’ routine; rather make it convenient for them to remember your event. Take care that it does not clash with a holiday or festive celebration when the turnout for your event is sure to dwindle.

3. VIEW POSSIBLE LOCATIONS

After drawing a rough estimate of the number of people you expect at your event, venture out to hunt for the possible locations. Make it a point to discuss the cost pertaining to room rentals, the number of hours you can have access to it, and the added benefits of the place in question. Do make sure to visit a couple of places and talk to a handful of competitors to get the best deal for the event. Also, see to it that you book the caterers, bartenders, and security beforehand.

4. BOOK THE SPEAKERS

Book your key speakers, guests of honor, and other important people well in advance. Doing this will ensure that you are not let down at the eleventh hour, and your guests are not left hanging in thin air. Besides, those attending the event would benefit from knowing who would be addressing a particular subject, thereby, increasing the turnout if the speaker is well-known.

5. ADVERTISE

Once you have your location and guest list ready, make it a point to advertise your event. Send out the invitations, reach out to your guests and the media if need be, and book them in advance. Getting your audience interested in the event beforehand is of utmost importance to have a good turnout.

6. GET SPONSORS

Sponsors are an important part of any event―they not only fund the event, but are also crucial for the success of the event. Treat your sponsors like royalty, and at the same time, be sure of what you want from them and of what they can expect from the event.

7. DELEGATE RESPONSIBILITIES

It pays to know your resources well, and it will only help you delegate the responsibilities well in advance. Remember, it is always best to have designated people to do respective jobs rather than taking it all on your shoulders. Distribute the work evenly, and keep backups just in case there is a last-minute slag. Most importantly, collaborate the event with them at all times.

8. REGISTRATION

The only means to generate revenue for your event is to set up a registration fee. Ensure you have enough registration forms sent out along with the invitation cards. It will help collect data that’s necessary for marketing and promotional activities after the event. Make sure you have incentives ready for the early birds who register. You can set up a site for online registration to have an idea of the turnout. Giving discounts to those who have participated in earlier events is sure to attract and keep the customer satisfied. If possible, keep a counter at the entrance for last-minute registrations.

9. BADGES

A corporate event requires the attendees to sport badges. Hand out customized badges to everyone who is attending your event. Make sure to keep extra badges just in case you need them on the day of the event.

10. D-DAY MANAGEMENT

A day prior to the event, make sure you have everything in place. You could visit the venue a couple of hours prior to the event and check the sound and light system. Ensure that the arrangements are proper and everything is looked into. Handing out programmed brochures to the guests is sure to make the event seem more organized. Remember, the first impression is sure to leave a lasting impact on your guests. To do this, you would have to ensure that the entry management is efficient and well-organized.

Last but not the least, ensure there are no snags and delays in your event that will put off your guests. Also, remember to place your guests’ safety and satisfaction at the helm of all your efforts. By keeping all these things in mind, you are certain to leave your guests with a smile, which will translate your event into a huge success!

 

 

 

Thanks to Buzzle for “10 Things to Keep In Mind While Planning Your Corporate Event”

 

 

 

 

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